Federal Role Translation · Updated September 9, 2026
GS-0308 Records Management: Private Sector Job Titles
Find GS-0308 Records and Information Management private sector jobs that match your policy, systems, operations, or compliance experience.
For GS-0308 Records and Information Management private sector jobs, sort your experience into four work lanes: policy, records operations, repository systems, and compliance controls. Start with the lane that matches the work you owned. Then search titles that fit your lane: Records and Information Management Specialist for hands-on records operations, and governance-analyst titles such as Information Governance Records Analyst or Information Governance and Records Management Analyst for policy-facing work.
NARA describes the records life cycle as creation or receipt, maintenance, and final disposition, irrespective of format, including paper, digital, and audio records. OPM established the 0308 series for records and information management. Private-sector postings split that broad work among roles that handle filing, retrieval, offsite storage, and destruction; retention policies and schedules; records systems; or audits and controls. Compare each posting's duties with your experience and choose the title whose day-to-day ownership is closest to yours. Your public-service experience carries over when you describe it in terms a corporate recruiter recognizes.
Match GS-0308 records work to a private-sector title and search terms
Match the records work you actually performed to the title and search terms below, then use your GS grade only as context, never as proof of rank. A shared title or similar-sounding duties don't guarantee the same scope or seniority once you move into a private company.
| The records work you did | Private-sector title and search terms | What the role actually owns |
|---|---|---|
| You wrote records policy or owned the retention and disposition schedules | Record Keeping Control Lead at BNP Paribas; search terms: records management policy; record-keeping control framework; retention schedule ownership | Owns the records management policy and the record-keeping control framework, and drafts or validates record-keeping procedures — the corporate equivalent of program-wide policy ownership. |
| You handled the hands-on custody side: creating, retaining, reporting on, and destroying records on schedule | Records and Information Management Specialist at Regency Centers; search terms: records lifecycle; retention; reporting; destruction | Handles the records lifecycle day to day — creating, retaining, reporting on, and destroying records on schedule. |
| You ran the records system: administering the platform or the governance program's day-to-day implementation | Sr Prin Information Governance and Records Management Analyst; search terms: information governance analyst; IG program implementation; records management analyst | Aligns information-governance strategy and manages the IG program's implementation, applying established practices to meet legal and regulatory requirements. |
| You audited others' records practices for retention, disposition, and accuracy | Information Governance Records Analyst at Ice Miller LLP; search terms: information governance analyst; compliance audits; retention and disposition review | Enforces retention and disposition policies, oversees data-management practices, and audits for compliance — the review layer, separate from the people creating or administering the records themselves. |
Translate GS-0308 duties into private-sector resume bullets
Policy ownership
Before: Develop, implement and manage procedures and policies for DCPAS knowledge management, in support of a culture of knowledge sharing and collaboration.
After: Developed, rolled out, and managed the agency's knowledge management policies and procedures across [verified number of teams or users], supporting knowledge sharing and collaboration and contributing to [verified outcome].
Placeholders like [verified number of teams or users] mark exactly where you'd add your own scope and results, never invented figures, and here they follow policy-ownership language that leads with the verb "developed, rolled out, and managed" instead of burying it inside "develop, implement and manage procedures."
Schedule execution
Before: Implement records schedules to include the appropriate destruction/deletion of temporary corporate records and the accession of eligible permanent corporate records to the National Archives, through CM.
After: Executed retention and disposition schedules, destroying or deleting temporary corporate records and completing permanent transfer to the National Archives under an approved retention schedule via [verified internal office or process], covering [verified record volume or business units] with [verified result].
Swapping the federal terms "records schedules" and "accession" for the vocabulary compliance and information-governance postings use, "retention and disposition" and "permanent transfer to the National Archives under an approved retention schedule," and naming the process instead of the internal CM acronym makes the same work readable outside government.
Records systems
Before: Developing and maintaining SharePoint-based solutions, including custom workflows, forms, and dashboards.
After: Built and maintained custom SharePoint workflows, forms, and dashboards for [verified business process or user group] across [verified scope], with [verified outcome].
Leading with the platform name, SharePoint, surfaces the keyword a recruiter's applicant-tracking search scans for before any other detail in the bullet.
Compliance review
Before: Conduct periodic evaluations or compliance checks to ensure the proper implementation of records and information management policies within the assigned program area.
After: Conducted internal records audits across [verified number of business units] to verify policy compliance, identifying [verified finding, corrective action, or outcome].
Converting "periodic evaluations" into "internal records audits" matches the audit vocabulary compliance and information-governance teams use to describe the same review work.
Start by sorting your duty history by the decision you were accountable for: program policy and guidance, disposition procedures, quality review, staff or contractor advice, or local policy updates. Then choose a posting whose duties reflect the work you actually did and the authority you held.
Use scope to show your level
OPM formally established the Records and Information Management Series, 0308, to classify and recruit records specialists consistently across government, and NARA's corporate-records policy applies that records life cycle to paper, digital, audio, photographic, micrographic, cartographic, and geospatial records. That range matters for your resume: "records experience" can mean physical custody, an electronic system, or several formats at once, so specify which ones you actually worked with, and label your own duties by the authority you held rather than the office you sat in.
If you drafted a policy but a supervisor signed and issued it, that's support work, not ownership — describe it as "contributed to" or "drafted," not "developed" or "set." Postings tend to use their verbs the same way: "develop" or "own" signals policy authorship, "administer" signals running a system, "assist" signals support work, and "audit" signals review — match your verb to theirs instead of borrowing the strongest one available.
The federal-to-private-sector transition guide can help you carry this scope-first framing into your resume and applications.
Match the employer's records problem
Ice Miller LLP's Information Governance Records Analyst posting shows why law-firm records work reads differently from a federal program: the firm needs someone who enforces retention and disposition policies, runs compliance audits, and works with IT and Legal to protect client and firm information across physical and electronic formats, and the posting states that ensuring compliance with regulatory, legal, and organizational data protection requirements is part of the job. That combination is one to test against your own background: search "information governance records analyst" together with "retention" or "disposition" for execution work and "compliance audit" for review work, but don't assume the match covers other lanes until you've read the full duty list.
Other postings point to different employer problems. Prairie's senior information governance and records management analyst role is enterprise-side work: the posting has that analyst working closely with Information Technology Solutions, Business teams, and Legal & Compliance to assess and improve information governance across the company. Deloitte's Records, Strategy and Transformation Consultant posting is consulting work centered on the disposition side of the lifecycle, listing support for records appraisal, classification, retention, transfer, preservation, and disposition against approved schedules. A corporate real-estate example, the Regency Centers Records and Information Management Specialist posting, covers the lifecycle end to end, from creation through retention, reporting, and destruction or closure. When a posting names a specific platform or certification, treat it as that employer's stated requirement, not a general standard, and weigh it against the records task you actually performed rather than the label on the tool.
Search with titles and duty terms
Start with a title and responsibility list from a relevant posting. For policy work, pair that title with your accurate "policy," "procedure," or "guidance" terms; for systems work, use the system's actual function. Change one term at a time, then check whether the responsibility list assigns the same authority you held.
When a posting names a platform, certification, or experience requirement, record the employer and whether it says required, preferred, or a plus. Present only platforms you have used and certifications you have earned, and describe the work you performed rather than treating a product name as proof of broader expertise.
Once a title-and-duty combination fits, you can optionally use FedUp.work to focus on roles that fit your federal experience rather than repeat the same search by hand.
Before you apply for private records roles
Do I need a specific degree for a private-sector records role?
Not always. In the Regency Centers specialist posting, a high school diploma and one year of related experience are required, with an associate degree preferred. The Ice Miller analyst posting lists either a bachelor's degree or two to three years of professional-services experience.
Is a records or information governance certification required?
Not in every posting. The Ice Miller analyst posting lists Certified Information Professional as a plus. One senior information governance and records management analyst posting lists IGP, CRM, CIP, or PMP alongside a bachelor's degree and eight-plus years of experience.
What is the clearest way to show my GS-0308 title and grade?
Use a private-facing title that matches the work you performed, followed by the official classification. For example: Records and Information Management Specialist | Official classification: GS-0308-12, [Agency]. Then use bullets to spell out your records work. Keep the grade as federal context, not as a claim of corporate seniority.
What if I have not used the records system named in the posting?
List the systems you have used and the tasks you completed in them. If you have not used a system named in the posting, do not claim it. Describe the records work you have done, such as maintaining records, retention, reporting, or auditing. The Regency Centers specialist posting is one example of a role using company and third-party systems.
Which job titles should I search besides Records Management Specialist?
Try Records and Information Management Specialist, Information Governance Records Analyst, and Information Governance and Records Management Analyst. Add a duty such as retention, disposition, records audit, or records systems to narrow the results.
Sources and further reading
- National Archives and Records Administration (archives.gov)
- Records and Information Management Specialist – Career Resources and Exploration | Rutgers University – Newark (careers.newark.rutgers.edu)
- Information Governance Records Analyst job near me in Baltimore, Maryland at Ice Miller LLP | Jobs and Employment | JobTarget (jobtarget.com)
- Sr Prin Information Governance and Records Management Analyst | Prairie (prairie.totalh.net)
- APAC Record Keeping Control Lead – Vice President (apac.bnpparibas)
- Records, Strategy and Transformation Consultant - - 362268 (apply.deloitte.com)
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