Federal Role Translation · Updated September 1, 2026
GS-0308 Records Management: Private Sector Job Titles
Find GS-0308 Records and Information Management private sector jobs that match your policy, systems, operations, or compliance experience.
For GS-0308 Records and Information Management private sector jobs, sort your experience into four work lanes: policy, records operations, repository systems, and compliance controls. Start with the lane that matches the work you owned. Then search titles such as Records and Information Management Specialist, Information Governance Records Analyst, Records Management Consultant, Information Governance and Records Management Analyst, and Record Keeping Control Lead.
OPM's 0308 scope follows records from creation or receipt through maintenance and final disposition in paper, audiovisual, and digital formats. Private-sector postings split that broad work among roles that handle filing, retrieval, offsite storage, and destruction; retention policies and schedules; records systems; or audits and controls. Compare each posting's duties with your experience and choose the title whose day-to-day ownership is closest to yours. Your public-service experience carries over when you describe it in terms a corporate recruiter recognizes.
Match GS-0308 records work to a private-sector title and search terms
Use the records work you performed to guide your search, with your GS grade as context. The private posting below uses one title for several records duties; neither a shared title nor a GS grade establishes equal scope or seniority.
| Your federal work pattern | Private title, when documented, and search terms | What the source describes |
|---|---|---|
| You owned records policy, retention schedules, or disposition rules | Search terms: records policy; records scheduling; disposition | NARA assigns policy, procedure, schedule-review, and disposition-authority work to its Agency Records Officer. |
| You supported records creation, retention, reporting, or destruction | Records and Information Management Specialist; records lifecycle; retention; reporting; destruction or closure | Regency Centers uses this private-sector title for lifecycle work including creation, retention, reporting, and destruction or closure. |
| You maintained records in business systems or administered SharePoint site collections | Search terms: records systems; company and third-party systems; SharePoint site collection management | Regency Centers describes records maintained in company and third-party systems. A GS-0308 posting lists SharePoint site collection management and administration. |
| You audited documents or legal matters and checked records for accuracy | Search terms: records audit; legal matters; accurate records; documentation | Regency Centers describes auditing documents and legal matters, maintaining accurate records, and gathering complete documentation under its specialist title. |
Translate GS-0308 duties into private-sector resume bullets
Policy ownership
Before: Develop, implement and manage procedures and policies for DCPAS knowledge management, in support of a culture of knowledge sharing and collaboration.
After: Developed, rolled out, and managed the agency's knowledge management policies and procedures across [verified number of teams or users], supporting knowledge sharing and collaboration and contributing to [verified outcome].
Policy ownership and rollout lead the bullet. The placeholders keep reach and results tied to details you can verify.
Schedule execution
Before: Implement records schedules to include the appropriate destruction/deletion of temporary corporate records and the accession of eligible permanent corporate records to the National Archives, through CM.
After: Applied records retention and disposition schedules to destroy or delete appropriate temporary corporate records and transfer eligible permanent corporate records for accession to the National Archives, covering [verified record volume or business units] with [verified result].
The rewrite frames schedule implementation as execution-level retention and disposition work while preserving the federal destination and routing detail.
Records systems
Before: Developing and maintaining SharePoint-based solutions, including custom workflows, forms, and dashboards.
After: Built and maintained custom SharePoint workflows, forms, and dashboards for [verified business process or user group] across [verified scope], with [verified outcome].
SharePoint and the concrete system deliverables lead the bullet. Add only the reach and outcome you can verify.
Compliance review
Before: Conduct periodic evaluations or compliance checks to ensure the proper implementation of records and information management policies within the assigned program area.
After: Audited records and information management practices across [verified program area or number of units] for policy compliance, identifying [verified finding, corrective action, or outcome].
The bullet uses compliance-review language. Its placeholders keep the scope, findings, and impact tied to evidence you can verify.
Use your strongest area of ownership to narrow the list: policy, daily records work, system administration, or compliance review. Search the matching titles and duty terms, then compare each posting's scope with yours.
Use scope to show your level
Compare each posting's scope with the authority you actually held: work you owned is different from work you supported. For example, setting or approving policy is different from carrying out records procedures.
OPM's 0308 classification flysheet establishes the Records and Information Management Series, 0308, and provides its definition and titling instructions.
Use your duty history to inventory your work, then separate the work you owned from the work you supported. Compare each posting's verbs with your actual authority: setting or approving policy differs from carrying out procedures, administering a records system, or reviewing compliance.
Describe only the authority you held. Ownership of policy and schedules supports program-focused roles. File classification, retrieval, digitization, storage, and approved destruction support operations roles. Retention configuration and workflows support systems work. Audits, holds, findings, and remediation support compliance roles. Your grade adds context. Use the posting's scope to choose the level you pursue.
The federal-to-private-sector transition guide can help you carry this scope-first framing into your resume and applications.
Match the employer’s records problem
Private employers may group records experience under records and information management, information governance, systems, or compliance titles. Read the responsibilities before treating any title as a match. Look for the problem named in the posting, such as custody and disposition, policy and retention, repository administration, or audit and remediation.
Let those duty clusters guide your search. Use Records and Information Management Specialist for lifecycle operations, Information Governance Records Analyst for governance work, Records Management Consultant for policy plus repository systems, and Record Keeping Control Lead for risk and control work. Treat each title as a search lead. Check the posting's scope and requirements to judge the level.
Search with titles, duties, and posting-specific tools
Read each credential and tool line exactly as written. Record whether the posting calls it required, preferred, or a plus. Do the same for any named content, repository, matter-management, archiving, or collaboration platform. Present only tools you have used, and describe the work you performed in them rather than treating a product name as proof of broader expertise.
Start a narrow search with one documented title and two duties:
- `records and information management specialist retention audit`
- `information governance records analyst classification disposition`
- `records management consultant M365 legal hold`
- `record keeping control lead archiving surveillance`
Swap in an industry, platform, or obligation from your own history, then compare the posting's ownership verbs with the authority you held. Run separate searches for work you performed at different depths so each title stays focused.
Once one or two title families fit, you can optionally use FedUp.work to focus on roles matched to your resume. This can reduce repeated manual searches across all four lanes.
Before you apply for private records roles
Do I need a specific degree for a private-sector records role?
Not always. In the Regency Centers specialist posting, a high school diploma and one year of related experience are required, with an associate degree preferred. The Ice Miller analyst posting lists either a bachelor's degree or two to three years of professional-services experience.
Is a records or information governance certification required?
Not in every posting. The Ice Miller analyst posting lists Certified Information Professional as a plus. The Prairie senior analyst posting lists IGP, CRM, CIP, or PMP alongside a bachelor's degree and eight-plus years of experience.
What is the clearest way to show my GS-0308 title and grade?
Use a private-facing title that matches the work you performed, followed by the official classification. For example: Records and Information Management Specialist | Official classification: GS-0308-12, [Agency]. Then use bullets to spell out your records work. Keep the grade as federal context, not as a claim of corporate seniority.
What if I have not used the records system named in the posting?
List the systems you have used and the tasks you completed in them. If you have not used a system named in the posting, do not claim it. Describe the records work you have done, such as maintaining records, retention, reporting, or auditing. The Regency Centers specialist posting is one example of a role using company and third-party systems.
Which job titles should I search besides Records Management Specialist?
Try Records and Information Management Specialist, Information Governance Records Analyst, and Information Governance and Records Management Analyst. Add a duty such as retention, disposition, records audit, or records systems to narrow the results.
Sources and further reading
- National Archives and Records Administration (archives.gov)
- Records and Information Management Specialist Jobs - ClearanceJobs (clearancejobs.com)
- Records and Information Management Specialist – Career Resources and Exploration | Rutgers University – Newark (careers.newark.rutgers.edu)
- Position Classification Flysheet for Records and ... / position-classification-flysheet-for-records-and.pdf / PDF4PRO (pdf4pro.com)
- Information Governance Records Analyst job near me in Baltimore, Maryland at Ice Miller LLP | Jobs and Employment | JobTarget (jobtarget.com)
- Sr Prin Information Governance and Records Management Analyst | Prairie (prairie.totalh.net)
Let's get back to work.
Preview private-sector roles that value government experience. Create an account when you want personalized matching.