Grants Project Manager (Pre-Award)

Grants Project Manager (Pre-Award) Position Summary The Grants Project Manager (Pre-Award) provides the project management and operational infrastructure needed to support NMILC’s public and philanthropic grant pursuits. This role coordinates the full pre-award process—from opportunity identification and proposal development through submission and transition to implementation. This position does not lead fundraising strategy, write grants, or cultivate funders. Instead, it ensures grant development work is organized, collaborative, timely, and consistent across departments. Key Responsibilities Manage pre-award grant development projects, including workplans, timelines, milestones, task assignments, and submission requirements. Facilitate proposal kickoff, planning, status, and review meetings with program, finance, legal, communications, development, and executive leadership staff. Monitor proposal progress, identify risks and bottlenecks, support problem-solving, and escalate issues as needed. Coordinate internal handoffs from proposal submission to post-award implementation, including grant documentation and reporting requirements. Maintain grant pipelines, calendars, workflows, dashboards, document libraries, proposal records, and reporting schedules. Administer NMILC’s grants management platform, including records, workflows, document repositories, dashboards, and reports. Maintain registrations, credentials, certifications, and user access for federal, state, local, and funder grant portals, including Grants.gov, SAM.gov, and UEI. Research and track funding opportunities aligned with organizational priorities; prepare concise opportunity summaries addressing eligibility, deadlines, capacity, staffing, and readiness considerations. Develop and maintain standardized templates, checklists, procedures, file-management practices, and organizational grant documentation. Improve grants workflows, dashboards, automations, and cross-functional processes to strengthen efficiency, transparency, accountability, and organizational learning. Required Qualifications 3–5 years of progressively responsible experience in grant proposal development, grants administration, project management, nonprofit operations, or a related field. Demonstrated ability to manage complex, deadline-driven projects involving multiple stakeholders and competing priorities. Experience coordinating proposals or similar cross-functional projects involving budgets, technical content, approvals, and external deadlines. Experience using project management, grants management, or comparable workflow systems. Exceptional organizational, facilitation, communication, and follow-through skills. Ability to build accountability and coordinate work effectively without direct supervisory authority. Strong judgment, attention to detail, and ability to manage multiple priorities. Preferred Qualifications Experience administering or serving as a power user of grants management platforms such as Fluxx, Foundant, SmartSimple, Instrumentl, Monday.com, or similar systems. Experience improving grant-management workflows, dashboards, automations, or organizational processes. Experience with federal, state, local, and/or philanthropic grants. Familiarity with Grants.gov, SAM.gov, state grant portals, and other electronic submission systems. Experience facilitating cross-functional planning, organizational change, or operational scaling in a nonprofit environment. The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job. Why Join NMILC At NMILC, you’ll contribute to meaningful work that supports immigrant communities while collaborating with a dedicated team committed to excellence in service delivery. Our Salary and Benefits This is a full-time, non-exempt position. Starting rate for the Grants and Program Project Manager position is $31.50/hour NMILC offers a phenomenal benefits package, which includes: 100% of Individual Employee Health Premium paid by NMILC for the Base Plan and 50% for dependents. Buy-up Plan also available. Access to a 401K plan and discretionary employer match up to 10% of base salary (determined each fiscal year based on funding projections). Optional Flexible Spending Account for pre-tax funds for medical and/or dependent care cost.